Overview of File Management Options

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  • OneDrive for Business offers faculty and staff secure storage and collaboration for individuals and may be used for online file access and secure file sharing for levels 1, 2 and 3 data.  External sharing of files to non-Harvard faculty and staff is available with OneDrive.   
  • SharePoint and Groups is a place for teams, and workgroups to securely store, organize, share, and access information and projects online. External sharing of files to non-Harvard faculty and staff is available with SharePoint (non-level 4 sites) and Groups. SharePoint has support for level 4 data, through the elimination of external sharing and local synching of files.
  • Accellion Kiteworks offers secure, encrypted file exchange for files containing level 4 data, and for special and very large file types.
  • HUIT Economy Storage provides economically priced, secure storage for large data sets and files (such as video and media files) or for long-term storage/archival use.  Files are stored in the cloud and available in seconds with the most commonly accessed are cached for quicker load times. Economy Storage is certified for Level 3 data and cannot be configured to store High Risk Confidential Information (HRCI) or other data classified as Level 4.
  • HUIT Standard Storage is intended to host large data sets that require fast load times, including applications and databases. This data is stored on-premise in HUIT managed servers. This solution is ideal for services that are legally required to be hosted on campus, attach to local infrastructure (e.g. physical plant systems), or need to be hosted locally for performance reasons. Standard storage is approved for levels 1,2,3 & 4 data.

Additional services available for faculty and academic use

  • Harvard Dropbox provides secure storage for levels 1, 2 and 3 data, file share and sync services for faculty and researchers who already use consumer Dropbox accounts for their work at Harvard or have the need to share files external to Harvard.  Dropbox specifically is targeted for faculty and researchers with strong external collaboration requirements, whereby colleagues from different organizations external to Harvard have the need to be part of a collaboration team, and often have international members. Visit our Service Catalog for eligibility and for a list of participating schools.
  • Google Drive provides individual file management and sharing for Harvard Google eligible users. Google Drive is approved for levels 1, 2, and 3 data. 

To review Harvard’s University Information Security Policies and Data Classification levels visit: https://policy.security.harvard.edu/.

Visit our storage service selector for help in choosing the best fit File Management tool for your application.

HUIT File Management Service Comparison

The following service comparison chart and use case examples are available to highlight features and functionality across the File Management tool sets, as well as to help guide your choice for tool selection

File Matrix with features of HUIT file share application offeringsChart notes

Harvard File Management Sample Use Cases for Levels 1, 2, and 3 Data

File storage use cases
*Harvard Google Drive is an option for the FAS and SEAS faculty.      **Check with your local school helpdesk for Dropbox eligibility

 

Harvard File Management Sample Use Cases for Level 4 Data

Files share level 4 uses
*Please see HUIT Security guidance on Level 4 data storage and sharing here.
To download a printable .pdf copy of this document click the PDF link below.
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