Overview of File Management Options

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  • OneDrive for Business provides a place for individuals to store, share, and sync work files. OneDrive is approved for levels 1, 2 and 3 data. External sharing of files is also available with OneDrive.
  • SharePoint provides a place for teams and workgroups to securely store, organize, share, and access information online. SharePoint is approved for external sharing of levels 1, 2 and 3 data. Level 4 SharePoint sites are available by request and require a specialized configuration that prevents external sharing and local syncing of files.
  • Accellion Kiteworks offers secure, encrypted file exchange for files containing level 4 data and for special and very large file types.
  • HUIT Economy Storage provides economically priced, secure file storage. Some examples of appropriate use cases are large data sets and files (such as video and media files) and long-term storage/archival. Files are stored in the cloud and available in seconds. The most commonly accessed files are cached for quicker load times. Economy Storage can be configured to store High Risk Confidential Information (HRCI) or other data classified as Level 4.
  • HUIT Standard Storage is intended to host large data sets that require fast load times, including applications and databases. This data is stored on-premise in HUIT managed servers. This solution is ideal for services that are legally required to be hosted on campus, attach to local infrastructure (e.g. physical plant systems), or need to be hosted locally for performance reasons. Visit our storage service selector for help selecting the most appropriate network storage solution.

Additional services available for faculty and academic use:

  • Harvard Dropbox provides secure file management for levels 1, 2 and 3 data. Also provides sync services for faculty and researchers who need to share files external to Harvard. Dropbox is specifically targeted to faculty and researchers with strong external collaboration requirements. Visit our Service Catalog for eligibility and for a list of participating schools.
  • Google Drive provides individual file management and sharing for Harvard Google eligible users. Google Drive is approved for levels 1, 2, and 3 data.

To review Harvard’s University Information Security Policies and Data Classification levels visit: https://policy.security.harvard.edu/.

HUIT File Management Service Comparison

The following service comparison chart and use case examples are available to highlight features and functionality across the File Management tool sets, as well as to help guide your choice for tool selection

File Sharing Comparison ChartChart notes

Harvard File Management Sample Use Cases for Levels 1, 2, and 3 Data

File storage use cases
*Harvard Google Drive is an option for the FAS and SEAS faculty.      **Check with your local school helpdesk for Dropbox eligibility


Harvard File Management Sample Use Cases for Level 4 Data

Files share level 4 uses
*Please see HUIT Security guidance on Level 4 data storage and sharing here.
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