Overview of File Storage and Sharing Options

Harvard University Information Technology HUIT File Storage and Sharing Tools

  • OneDrive for Business offers faculty and staff secure storage and collaboration for individuals and may be used for online file access and secure file sharing for levels 1, 2 and 3 data.
  • SharePoint and Groups is a place for teams, and workgroups to securely store, organize, share, and access information and projects online. SharePoint has support for level 4 data.
  • Accellion offers secure, encrypted file exchange for large and special file types for level 4 data. Accellion will be replaced by its successor, Kiteworks in the future.

Additional services available for faculty and academic use

  • Harvard Dropbox provides secure storage for levels 1, 2 and 3 data, file share and sync services for faculty and researchers who already use consumer Dropbox accounts for their work at Harvard or have the need to share files external to Harvard.
  • Google Drive is available to the FAS and SEAS faculty for file storage and sharing for levels 1, 2, and 3 data, with a need for co-editing capabilities.

The following service comparison chart and use case examples are available to highlight features and functionality across the File Storage and Share tool sets, as well as to help guide your choice for tool selection.

To review Harvard's University Information Security Policies and Data Classification levels visit: https://policy.security.harvard.edu/.

Harvard File Storage and Share Service ComparisonHarvard File Storage and Share Service Comparison- Links to accessible PDF
* Google Drive file storage limits may vary depending on file type. Click here for more details.
** 15 Days for files under 4GB in size, 5 Days for files above 4GB in size.
*** Included with an O365 license.

Harvard File Storage and Share Sample Use Cases for Levels 1, 2, and 3 Data

I want to: I am: HUIT Recommends: 

Store or share my personal files
with others at Harvard

Faculty, Researcher, or Staff Microsoft OneDrive for Business
FAS: Google Drive available*
Store or share files so my Harvard
group or team can view and edit them
Faculty, Researcher, or Staff Microsoft SharePoint Online/Groups
Share my files with others
external to Harvard
Faculty, Researcher, or Staff Microsoft OneDrive for Business
Faculty/Researcher: Dropbox Available*
*

*Harvard Google Drive is an option for the FAS and SEAS faculty.
** Check with your local school helpdesk for Dropbox availability and eligibility.

Harvard File Storage and Share Sample Use Cases for Level 4 Data

I want to: I am: HUIT Recommends: 

Store Level 4
information for internal
use at Harvard

Faculty, Researcher, or Staff Microsoft SharePoint Site for
Level 4 data
Share Level 4
information with
others at Harvard
Faculty, Researcher, or Staff Microsoft SharePoint Site for
Level 4 data
Share Level 4 information
with others external to Harvard
Faculty, Researcher, or Staff

Accellion with
required contracts for Level 4
compliance

*Please see HUIT Security guidance on Level 4 data storage and sharing: https://policy.security.harvard.edu/level-4.

To download a printable .pdf copy of this document click the PDF link below.

file_storage_-_share_comparison_matrix_final.pdf181 KB