How do I keep my OneDrive files from getting out of control?

Advice on how to manage and store files is available through Harvard's Records Management Service. Additional guidance on how to manage files can be found here. See...

Can I have another Office 365 mailbox with my name?

HUIT's email policy is one mailbox for each eligible individual posessing an active role at Harvard and an HUID. There are two exceptions:

If you are eligible for a g.harvard account: http://g.harvard.edu/getting-started
Shared or departmental mailboxes. Mailboxes can be created for public facing Harvard entities or specific non-person entities. Permissions from a department head, dean or director is required for non-person mailboxes. Other restrictions or permissions may be...

Is Office 365 Outlook secure? Can I email confidential information?

All information is sent to and from Office 365 Email & Calendar via a secure connection, however, you should never use email to transfer HRCI or other confidential information. Please refer to the Harvard Enterprise Information Security Policy (HEISP) for help determining what data is considered to be confidential.

Acellion is available for ...

Can I put HRCI on OneDrive for Business?

Since external sharing was enabled OneDrive for business can no longer be used to store HRCI data.

For more information about HRCI, please refer to Harvard's IT Security policy: http://security.harvard.edu/book/1-high-risk-confidential-information-hrci.

What are the file size limits of SharePoint for Harvard?

There is a per file limit of 15 GB. There is a 25 TB limit per site collection. Site collections have traditionally been composed of large groupings like Central Admin or FAS but we have many more single use site collections now, which are issued on request. Separate site collections are also issued for HRCI data collaboration.

Each site collection can have up to 2,000 subsites and they would all share the site collection quota, so there is no per subsite limit.

How do I give SharePoint access to a user external to Harvard (non-Harvard or HBS faculty or employee)?

If you are sharing on a site collection that contains no HRCI data to find out how to share with users who are not part of HUIT's Office 365 tenant* see Sharing Your Harvard SharePoint Files. If you are a site owner you may need to manage access requests in SharePoint. See Manage Access Requests in SharePoint for instructions.

If you are sharing on a site collection that does contain HRCI data (the site collection URL begins "...hu.sharepoint.com/sites/hrci-") then the...

Will users be able to share documents with users outside of Harvard University?

Yes, site owners on sites that have no HRCI data can now share items, documents and sites with external users. HRCI data can be shared with non-Harvard users who are POIs at Harvard and have their own HUIDs.

What information/data is considered HRCI?

Please refer to the following IT Security policy: http://security.harvard.edu/book/1-high-risk-confidential-information-hrci

What kinds of collaborations should not be conducted within SharePoint?

The SharePoint for Harvard service can house Harvard related confidential data that strictly abides by Harvard's security policies. Please refer to the following IT Security website for comprehensive information: http://security.harvard.edu/enterprise-security-policy. Please note that any collaboration involving non-Harvard related confidential information should not be conducted in SharePoint.

In terms of high-risk confidential data (HRCI), SharePoint for Harvard is certified for Level Four HRCI data on dedicated...

HRCI