The creation of new email subdomains with the name of the activity to the right of the “@” sign (such as @program.harvard.edu or @program.fas.harvard.edu), to represent individual departments, programs, initiatives, etc., is not recommended by HUIT.
In addition to simplifying support in our shared email and HarvardKey environments, use of existing email domain names with the name of the activity to the left of the “@” sign (e.g., firstname.lastname@example.org, email@example.com) are encouraged for the following reasons:
- Provides simple, undiluted, memorable domains that are easier for people to use
- Avoids having your email look like a phishing attempt by using a well-known email domain
- Long, complex, and new domains increases the email's spam score. Using well known domains improves the chances of your email being delivered to the recipient's inbox.
There may be rare cases where email subdomains with the name of the activity to the right of the “@” sign can be approved (e.g., @program.harvard.edu or @program.fas.harvard.edu), but in such cases a request for an exception of this nature must be made. With the foregoing in mind, requests for such email subdomains must be reviewed by the Harvard Trademark Program (for trademark and use-of-name compliance); your local school IT lead, for school-based activities; and the Office of the University CIO.